Employee/Contractor Privacy Notice Effective Date: March 15, 2020
Eighth Day Sound is committed to protecting the privacy and security of your personal information. This Privacy Notice describes how we collect and use personal information about you during your working relationship with us, in accordance with applicable data protection laws.
DATA PROTECTION PRINCIPLES
We will comply with applicable data protection law. The personal information we hold about you will be:
Used lawfully, fairly and in a transparent way;
Relevant to the purposes we have told you about;
Accurate and kept up to date;
Kept only as long as necessary for the purposes we have told you about; and
CATEGORIES OF PERSONAL INFORMATION COLLECTED
We collect personal information about employees and contactors. Personal information means any information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a person or household. It does not include data that is publicly available or data where the identity has been removed (de-identified or aggregate data). We may collect, store, and use categories of personal information about you, including but not limited to:
Personal contact details such as name, title, addresses, telephone numbers and personal email addresses;
Identifiers such as Social Security number, date of birth, driver’s license information, passport information, gender; and
Financial information such as bank account details, payroll records and tax status information.
We will use your personal information for purposes related to your employment with us. Specifically, we will use your:
Personal contact details to:
communicate with you about your employment and any applicable benefits;
administer the contract we have entered into with you (if applicable);
Financial information to pay you and, if you are an employee, to deduct tax;
Social Security number, date of birth, driver’s license, passport, and other identifiers to pay you and book you as crew members on new jobs.
We may have to share your data with third parties. We share your personal information with production managers when we book you as a crew member on a new job. We require third parties to respect the security of your data and to treat it in accordance with the law.
We may also share your personal information with:
Law enforcement or other governmental entities. If we receive a valid subpoena or other service of process, we may share the requested information, which could include your identifiers and personal contact details, your financial information, medical information and/or employment-related information.
Successor Company or Companies. In the event that we are acquired or merge with another company or companies, we may share your identifiers and personal contact details with the successor company or companies.
We maintain reasonable measures to protect the security of your information. We maintain appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only use your personal information in accordance with our instructions and they are subject to a duty of confidentiality.
In the event of an actual or suspected data security breach, we will notify you and any applicable regulator where we are legally required to do so.
We will only retain your personal information for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Once you are no longer an employee or contractor we will retain and securely destroy your personal information in accordance with applicable laws and regulations.
RIGHTS AND DUTIES RELATING TO PERSONAL INFORMATION
Your duty to inform us of changes.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.
Your rights in connection with personal information
You may have the right to access, update and amend personal information that we hold about you. You may also have the right to ask us to remove personal information about you or limit its use. If you would like to access, update or amend your personal information or, if you would like us to remove personal information that we hold about you, please email [EMAIL].
CHANGES TO THIS PRIVACY NOTICE
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates.